Finance & Accounting

Hotel accounting, automated

Complete financial management for hotels. General ledger, vendor payments, bank reconciliation, and country-aware tax compliance all in one place.

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Hotel finance department working on accounts
Tax Summary
Tax$530
Total$530
Auto Bank Reconciliation

General ledger built for hospitality

USALI-compliant chart of accounts out of the box. Every transaction automatically categorized. Double-entry accounting without the complexity.

100%USALI compliant
  • Pre-configured hospitality accounts
  • Automatic transaction posting
  • Department-wise P&L
  • Real-time balance updates
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Hotel finance manager reviewing accounts
P&L Summary
Revenue$14.5K
Expenses$9.6K

Bank reconciliation in minutes

Upload bank statements and match transactions automatically. Our AI suggests matches, you approve with one click. No more Excel reconciliation.

80%faster reconciliation
  • Statement upload (PDF/CSV)
  • AI-powered matching
  • One-click approval
  • Discrepancy flagging
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Accountant reconciling hotel bank statements
Reconciliation
95% Auto-matched
5 pending review

Tax compliance built in

Country-aware tax labels and profiles for accommodation, outlet, and ancillary revenue. Stay compliant without hardcoding local rules into daily operations.

0compliance errors
  • Country-aware tax profiles
  • Business tax ID capture
  • Tax summary reports
  • Service code management
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Tax documents and filing preparation
Tax Summary
Tax: $530

Vendor payments & city ledger

Track all vendor payables in one place. Manage corporate credit accounts with city ledger. Settlement scheduling for OTA commissions.

  • Vendor ledger with aging
  • City ledger for corporate accounts
  • Payment scheduling
  • OTA commission tracking
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Hotel purchasing department processing payments
Payables
$2.5K
12 vendors pending

Frequently asked questions

Does the system handle local tax profiles?
Yes. Hotelary uses the hotel country to show the right tax labels, business tax ID fields, currency, and invoice presentation. India-specific GST handling remains available for Indian hotels.
Can I export accounting data?
Yes. Day-wise sales, tax payable, and folio settlements export in accountant-friendly CSV formats, with local ledger exports where configured.
How does it handle India GST splits?
For Indian hotels, the system reads place-of-supply and recipient GSTIN to determine CGST + SGST versus IGST. Non-India hotels see a localized tax line instead of India GST splits.
What if I find an error in a folio after checkout?
Manual adjustment entries are supported with audit trail. The original folio stays immutable; the adjustment posts as a new line with reason code and the original-vs-adjusted reconciliation appears in the day-close report.

Part of the Hotelary hotel operating system

AI hotel software that runs the whole property

Hotelary.ai is an AI-native hotel operating system that combines PMS, WhatsApp AI bookings, channel management, POS, housekeeping, finance and revenue automation in one platform for independent hotels. This module shares one operational database with every other layer, so there is no integration boundary between them.

See all ten layers
PMSReservationsGuest AIRevenueDistributionOperationsHousekeepingPOSCRM

Simplify your hotel finances

Full accounting features included. AI allowance included.

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Set up in minutes • AI allowance included